Step 1. Gather supplies for your filing system.
2 file boxes
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Boxes with lids. The boxes need to be strong ‑ preferably made of plastic and with inner ridges or groves for hanging letter‑size hanging files.
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Hanging files ‑ colored
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Hanging files, letter‑size with colored plastic tabs, in colors blue, green, red and yellow. Choose the 1/5 cut with plastic tabs included.
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Hanging files - standard green
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Hanging files, letter-size with clear plastic tabs, in generic standard green color, 1/5 cut with clear plastic tabs.
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Manila folders
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Manila folders, 1/3 cut tabs assorted, with reinforced tops to last through heavy use. Start with 50 folders.
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Pens
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Pen with ultra fine point, felt tip, black permanent ink.
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High- lighters
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Highlighters colored light blue, light green, yellow and pink (don't use red because it is too dark.) Colored pencils also work.
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Labels for file folders
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Labels with blue, green, red and yellow strips along the top and permanent adhesive on the back.
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Dots
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Dots colored blue, green, red and yellow.
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Large wall‑size pedigree chart or fan chart
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Large pedigree chart helps you to see clearly your family lines (optional).
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Suggestions
Boxes
One box will be used for your file system and the other will be used for locations. You will find that additional boxes will need to be purchased as you increase your research. Boxes with a lid. The boxes need to be strong - preferably made of plastic and with horizontal inner ridges or groves for hanging letter-size hanging files.
Eldon Brand - Part 85824 - UPC# 0 30402 85824 4 - Description \ SimpliFile
Available
www.newelloffice.com
www.officedepot.com
www.officemax.com
www.staples.com
Hanging File Folders - Minimum 4 (each color)
Letter-size hanging file folders in blue, green, red and yellow. They come with 1/3 and 1/5 cut slots, which has to do with the size of the plastic tab. Choose the 1/5 cut which works best with this system. Hanging file folders keep the manila folders from slipping down in the file box. * You will need 4 of each color minimum. Most office supply companies sell the colored file folders in packs of 25.
Available
www.officedepot.com
www.officemax.com
www.staples.com
Hanging File Folders - Generic Standard green
Minimum 1 Box 25
Letter-size hanging file folders in the generic standard green color, 1/5 cut.
Available
www.officedepot.com
www.officemax.com
www.staples.com
Manila Folders - Minimum- Box of 50
1/3 cut tabs assorted, with reinforced tops to last through heavy use. Use 1\3 cut so that the labels will fit on the folder. (1\5 cut wont give you the room to place the label on it and write down the information.) Paying a little more for reinforced tops will be well worth it because you won't have to redo your work down the road a few years.
Available
www.officedepot.com
www.officemax.com
www.staples.com
Pens - Minimum 1
Ultra fine point, felt tip, black permanent ink. This must be permanent ink for use with both labels and charts.
Suggestions
Sanford brand - Sharpie, Ultra fine point permanent marker Series number 37000
Available
www.sanfordcorp.com
www.officedepot.com
www.officemax.com
www.staples.com
Highlighter book markers
Light blue, light green, yellow and pink - the kind used to highlight a text book. These come in packs and our suggestion also contains orange which may be used in the color system. Colored pencils also work.
Suggestions
Sanford brand - Pocket accent - Part # 27075 - UPC# 0 71641 27075 6
Available
www.sanfordcorp.com
www.officedepot.com
www.officemax.com
www.staples.com
Labels (folder) Minimum- 1 package 4 color, permanent adhesive
You will need labels in blue, green, red, and yellow. They should be permanent adhesive backed or you may have to replace them over time. The labels should be 1\3 cut to mach the Manila folder cut. Packaged 248 in a 4 color assortment.
Suggestions
Avery brand - File folder labels assorted colors - Part # 05215 - UPC# 0 72782 05215 7
Available
www.avery.com
www.officedepot.com
www.officemax.com
www.staples.com
Labels (Dots) - Minimum- 1 package (optional)
You will need labels in blue, green, red, and yellow. 3\4 round. They don't come in permanent adhesive backed.
Packaged 1000 in a 4 color assortment.
Suggestions
Avery brand - Color coding labels rainbow pack - Part # 05472 - UPC# 0 72782 05472 4
Available
www.avery.com
www.officedepot.com
www.officemax.com
www.staples.com
